If the PDF/A conformance and searchability tests fail, the regular PDF file will be uploaded with the correct file name after filling in the title and name information in File > Properties. The file passing the conformance and searchability tests is ready for uploading.ĥ. ![]() Double-check to see if the converted file is still a searchable file by using the find function (Ctrl + F). Click the file icon (5th one on the left) and verify conformance to the PDF/A standard. Example: link-mining-and-analyzing-circulation-an-ill.pdfĤ) Open the PDF/A file output using Adobe Acrobat. The file naming convention is first author’s last name plus the first six words of the title, all connected with hyphens. For "Author" field, record only the first author's name as found on the resource (e.g., Forrest Link, not "Link, Forrest").ģ) You will be asked to save PDF file with an appropriate file name. Convert PDF files to the PDF/A standard by following the steps below:Ģ) Fill in “Title” and “Author” fields. Go to "Recognize Text" under Tools (on the top right side) and click on "In This File." Select "All pages" on the next window and click "OK." Save the PDF file when the OCR process is completed.Ĥ. If not, we will need to run the OCR process to make the file full-text searchable. Make sure that the PDF file is a searchable file by using the find function (Ctrl + F). adobe reader identifies them as pdf/a compliant. Consult librarians if any conversion problems are encountered.ģ. With some PDFs (until now, only common element is the pdf creation with solid pdf creator software). In particular, some PowerPoint files do not convert correctly. Make sure that the file has been converted correctly. Print the files as PDF files and save them on your computer. ![]() If you have Word or PowerPoint files, start by converting them to PDF files. The purpose of this document is to describe how files should be converted to the appropriate format before being added to the new production IR.ġ.
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